Accounts Administrator


SmartSearch’s distinctive Anti-Money Laundering verification software protects our clients by offering the most advanced and comprehensive features available from an AML provider.

In 2021 we were recognised by the Financial Times as one of the Top 1000 fastest growing companies in Europe for the 4th consecutive year and won the Yorkshire Post Excellence in Business Award - Digital & Technology, as well as being named in the renowned RegTech100 list for 2022.

SmartSearch has grown rapidly by fostering an incredibly collaborative and supportive culture. As we continue our ambitious growth plans, we will strive to remain a truly exciting, rewarding, and unique place to work.


You will predominantly be responsible for the company Sales Ledger and provide support to the Accounts team with other aspects of accounts and daily administration tasks as required. You will investigate, verify and process new business sales, upsells and contract renewal requests ensuring that the sales ledger is accurately reconciled and maintained.


  • We have fantastic facilities at our head office in Ilkley which was designed with employee welfare and fulfilment in mind and includes numerous breakout areas, reading space, an onsite gym, onsite parking, gaming area, pool table and table tennis, free fruit delivered weekly

  • There are excellent progression opportunities within our company growth plans based on personal development goals and regular feedback and reviews

  • Training and development is provided by talented team members, enthusiastic leadership and industry experts

  • Our excellent benefits package includes 25 days annual leave rising with each year of employment up to a maximum of 30 days per year.

  • Employee referral bonus

  • Various weekly recognition schemes

  • Employee engagement and activities committee that plans activities throughout the year

  • Two big company celebrations per year - summer and winter events

  • Company pension scheme, comprehensive private medical scheme and life insurance

  • We have a proactive focus on inclusion & diversity and supporting social mobility through our DE&I Group; we are keen to meet with a diverse pool of candidates


  • Raising and Processing Sales Invoices on system

  • Maintaining and producing Sales Ledger reports

  • Reconciling Sales Ledger at month-end

  • Assisting the Purchase Ledger as required

  • Maintaining Fixed Asset Registers

  • Producing monthly analysis reports

  • General Accounts administration duties

  • Handling supplier and customer calls in a professional manner

  • Processing customer payments when required

  • Assisting with VAT analysis reports

  • Investigation of new sales, upsells and renewals

  • Maintaining electronic processing & archive system

  • Supporting in other areas in finance when required


  • Strong attention to detail

  • Efficient, organised and methodical approach

  • Numerate

  • Professional attitude & reliable nature

  • Strong customer service skills as there will be communication and information gathering from various departments

  • Comfortable handling confidential information

  • Resilient to high pressure situations such as month end

  • Team player but able to work alone if necessary

  • Experience in an administrative role is an advantage

  • Experience with Microsoft Excel and basic formulas and formatting is important

  • Experience with accounting software such as Sage or Netsuite is an advantage


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