Accounts Administrator


SmartSearch’s distinctive Anti-Money Laundering verification software protects our clients by offering the most advanced and comprehensive features available from an AML provider.

SmartSearch has grown rapidly by fostering an incredibly collaborative and supportive culture. As we continue our ambitious growth plans, we will strive to remain a truly exciting, rewarding, and unique place to work.


As part of a team of three accounts administrators you will be responsible for supporting the sales ledger, purchase ledger and banking as well as providing general administrative assistance in other areas to the finance team.


  • We are a multi-award winning Tech company with an aspirational mentality

  • Our recognitions include being named in the renowned RegTech100 list for 2022, Great Place To Work Certified in Oct 2022 and we’re one of the fastest growing companies In Europe

  • We have fantastic facilities at our head office in Ilkley which has direct train links from Leeds and Bradford and on-site parking

  • Employee welfare and fulfilment is a priority. We provide comfortable breakout areas, wellbeing champions, mental health first aid, reading spaces, prayer room, an onsite gym, gaming area, healthy vending machines, and fresh fruit delivered weekly

  • There are excellent progression opportunities due to our growth and you will have personal development goals, regular feedback and support

  • Regular training will develop your skills and the Mentor Scheme offers fantastic support for your progression

  • Our excellent benefits package includes up to 30 days annual leave per year

  • Employee referral bonus and various weekly recognition schemes help us to demonstrate our appreciation and teamwork

  • Employee engagement and activities committee that plans social and charitable activities throughout the year

  • Two big company celebrations per year - summer and winter events

  • Company pension scheme, comprehensive private medical scheme and life insurance

  • We are a diverse and inclusive group of people and proactively encourage D&I and supporting social responsibility through our DE&I Group, charities, support for local schools, wellbeing champions and partnerships with external suppliers.


Purchase ledger

  • Raising Purchase orders.

  • Maintaining purchase ledger including matching, batching and coding purchase invoices.

  • Managing the correct sign off on all purchases and expenses in line with policy.

  • Processing expenses claims and credit card statements.

  • Resolving purchase account queries.

  • Performing accounts reconciliations to supplier statements.

  • Producing month end analysis reports.

Sales ledger

  • Setting up new clients

  • Processing invoices on a timely and accurate basis

  • Assist in resolving customer queries

  • Liaising with other colleagues to ensure that anomalies are investigated/queries dealt with in a timely manner

  • Conducting regular reconciliations of sales numbers

  • Producing month end analysis reports.


  • Posting daily banking and reconciling to bank statements

  • Dealing with any bank queries

Other duties

  • General admin support including any Finance documentation and controls and assisting other members of the finance team when required


  • Someone who enjoys teamwork as much as the rest of us

  • A strong attention to detail and be very numerate

  • An efficient, organised and methodical approach

  • Professional attitude & reliable nature

  • Strong customer service skills as there will be communication and information gathering from various departments

  • Comfortable handling confidential information

  • Resilient to high pressure situations such as month end

  • Experience with Microsoft Excel and basic formulas and formatting is important

  • Experience in an administrative role is an advantage

  • Experience with accounting software such as Netsuite is an advantage

Apply for this role

You want to work with us? Great! Apply by clicking the button below and we’ll be in touch as soon as we can. Don't forget to attach your CV and covering letter.

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