Business Support Assistant

WHO ARE WE?

SmartSearch’s distinctive Anti-Money Laundering verification software protects our clients by offering the most advanced and comprehensive features available from an AML provider.

SmartSearch has grown rapidly by fostering an incredibly collaborative and supportive culture. As we continue our ambitious growth plans, we will strive to remain a truly exciting, rewarding, and unique place to work.

HOW WILL YOU MAKE A DIFFERENCE?

The Business Support Assistant will be part of a team that is at the heart of the company, supporting all departments and providing a friendly and helpful service. You will carry out a variety of administrative tasks, be the first point of contact for inbound calls and support senior management where required. A high level of customer service must be extended to all current and potential clients, and excellent initiative and attention to detail are essential.

WHAT IS LIFE LIKE AT SMARTSEARCH?

  • We are a multi-award winning Tech company with amazing career opportunities. Our recognitions include being named in the renowned RegTech100 list for 2022 and in 2021 we were acknowledged by the Financial Times as one of the Top 1000 fastest growing companies in Europe for the 4th consecutive year

  • We have fantastic facilities at our head office in Ilkley which was designed with employee welfare and fulfilment in mind. You will have a hybrid work arrangement so you can also benefit from working from home 2 days per week.

  • The office includes numerous bright and comfortable breakout areas, coffee pod machines, reading space, an onsite gym, onsite parking, gaming area, pool table, table tennis and fresh fruit delivered weekly

  • There are excellent progression opportunities within our company growth plans based on personal development goals and regular feedback and reviews

  • Regular training options will develop your skills and there is scope to develop an understanding of how the platform supports and protects clients with regards to Anti-Money Laundering regulations

  • Our excellent benefits package includes up to 30 days annual leave per year

  • Employee referral bonus and various weekly recognition schemes

  • Employee engagement and activities committee that plans activities throughout the year

  • Two big company celebrations per year - summer and winter events

  • Company pension scheme, comprehensive private medical scheme and life insurance

  • We have a proactive focus on inclusion & diversity and supporting social mobility through our DE&I Group; we are keen to meet with a diverse pool of candidates

VARIED DAY TO DAY RESPONSIBILITIES

  • Preparing contract documents at the request of the Sales Team with a high level of accuracy and attention to detail

  • Verifying documents and processing through to different teams

  • Ordering and processing Client International Check Requests

  • Answering telephone calls professionally, and directing them in an appropriate way using MS Teams

  • Welcoming visitors and providing refreshments during their visit

  • Ensuring the office is presentable, tidy, warm and welcoming for all visitors

  • Checking all meeting rooms on a regular basis and clearing when necessary

  • Creating promotional packs, proposals and welcome letters for various teams

  • Recording and storing agreements on the internal system

  • Producing reports for Directors and Leadership on an ad-hoc basis

  • Uploading content to update the welcome screens for visitors

  • Managing outgoing post from all departments

  • Stock Management

  • Scanning, photocopying, binding and managing internal administration where necessary

WHAT ARE WE LOOKING FOR IN A CANDIDATE?

  • Excellent customer service skills to be extended at all times to internal and external people

  • A high level of attention to detail in order to complete important admin tasks with quality, accuracy and efficiency

  • A friendly and welcoming attitude

  • Able to focus on efficiently completing tasks whilst contributing to a collaborative team culture

  • Actively encourages and embraces teamwork to enable the team to succeed together

  • Ability to multitask and manage various requests at once

  • Strong time management skills to prioritize workload and enlist support from the team where necessary

Apply for this role

You want to work with us? Great! Apply by clicking the button below and we’ll be in touch as soon as we can. Don't forget to attach your CV and covering letter.

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